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Prompt Library Template
Save, sort, and reuse your best prompts
How to Use This Template
A prompt library is your personal collection of prompts that work. Instead of starting from scratch every time, you copy a proven prompt, fill in the blanks, and go.
Save a prompt whenever you get a result you're happy with. Copy the exact wording.
Replace specific details with [BLANKS] so you can reuse it (e.g. [CLIENT NAME], [DEADLINE]).
Give it a short, searchable name and a category.
Rate it after each use (1–5) and note tweaks that improved it.
Review monthly: delete prompts you don't use, improve ones that are "almost there."
Keep it safe: don't store confidential information, personal data, passwords, or client details in your prompt library. Keep blanks generic.
Tip: copy this template into a doc, spreadsheet, or notes app you can search quickly, and pin it where you work.
1. Categories
Customize these to fit your work.
Code | Category | Examples |
|---|---|---|
EM | Replies, follow-ups, declines | |
MT | Meetings | Agendas, summaries, follow-ups |
PL | Planning | Weekly plans, project breakdowns |
WR | Writing | Reports, posts, documents |
RS | Research | Summaries, comparisons, explainers |
DT | Data | Tables, analysis, feedback themes |
LR | Learning | Explanations, quizzes |
OT | Other |
2. Prompt Index
ID | Name | Category | Tool used | Rating (1–5) | Last used |
|---|---|---|---|---|---|
EM-01 | EM | ||||
EM-02 | EM | ||||
MT-01 | MT | ||||
MT-02 | MT | ||||
PL-01 | PL | ||||
WR-01 | WR | ||||
WR-02 | WR | ||||
RS-01 | RS | ||||
DT-01 | DT | ||||
LR-01 | LR |
3. Prompt Cards
Copy one card per prompt.
Card: [ID] — [Prompt name]
Field | Details |
|---|---|
Category | |
Use it when | |
Tool(s) it works well in | |
Rating | ☆☆☆☆☆ |
Prompt:
[Paste your prompt here, with [BLANKS] for the parts that change]
Blanks to fill in:
[BLANK 1]: ______________
[BLANK 2]: ______________
Good follow-up prompts:
______________________________
______________________________
Notes / what improved it: ______________________________
Check before using output: ☐ Facts ☐ Names & dates ☐ Tone ☐ No sensitive data
Example Card: EM-01 — Polite follow-up
Field | Details |
|---|---|
Category | |
Use it when | Someone hasn't replied and I need something from them |
Tool(s) it works well in | Any AI chat assistant |
Rating | ★★★★☆ |
Prompt:
Write a polite follow-up email to [ROLE] about [TOPIC]. I first emailed on
[DATE] and haven't heard back. I need [WHAT I NEED] by [DEADLINE].
Keep it under 80 words, friendly and not pushy.
Blanks to fill in:
[ROLE]: e.g. supplier, colleague, client
[TOPIC], [DATE], [WHAT I NEED], [DEADLINE]
Good follow-up prompts:
"Make it slightly firmer; this is the second follow-up."
"Give me 3 subject lines."
Notes: works best when I say why the deadline matters.
Example Card: MT-01 — Meeting notes summary
Field | Details |
|---|---|
Category | Meetings |
Use it when | Right after any meeting with action items |
Rating | ★★★★★ |
Prompt:
Summarize these meeting notes into:
1) Key decisions
2) Action items (owner, deadline)
3) Open questions
Use bullet points. Don't add anything not in the notes.
[PASTE NOTES — names replaced if needed]
Notes: "Don't add anything not in the notes" reduces made-up details.
4. Reusable Prompt Add-Ons
Short phrases you can add to any prompt.
Add-on | What it does | Works well with |
|---|---|---|
"Ask me questions first if anything is unclear." | Better context | Any |
"Give me 3 versions." | More options | Writing, subject lines |
"Use only the information I provide." | Fewer made-up details | Summaries |
"Write for [AUDIENCE]." | Right level and tone | Explanations |
"Format as a table." | Easy to scan | Comparisons |
5. Monthly Review
Month | Prompts added | Prompts deleted | Most-used prompt | Time saved (estimate) | Notes |
|---|
Sample product from a Fora-made demo creator page.
What you get
- 4-page printable template
- Categories
- Prompt Index
- Prompt Cards